Office Administrator
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Terran's Spic and Span Cleaning Service is a growing commercial cleaning company. We're seeking a reliable Office Administrator to keep company offices running smoothly and contribute to sustainable growth.
The Office Administrator undertakes administrative tasks, ensuring the rest of the staff has adequate support to work efficiently. The functions of the Office Administrator will include bookkeeping and mentoring office assistants. The ideal candidate will be competent in prioritizing and working with little supervision. They will be self-motivated and trustworthy.
Responsibilities include:
- Coordinating office activities and operations to secure efficiency and compliance with company policies
- Supervising administrative staff and dividing responsibilities to ensure performance
- Managing agendas/travel arrangements/appointments, etc. for the upper management
- Managing phone calls and correspondence (e-mail, letters, packages etc.)
- Supporting budgeting and bookkeeping procedures
- Creating and updating records and databases with personnel, financial, and other data
- Tracking stock of office supplies and placing orders when necessary
- Submitting timely reports and preparing presentations/proposals as assigned
- Assisting colleagues whenever necessary
Skills include:
- Proven experience as an office administrator, office assistant, or relevant role
- Outstanding communication and interpersonal abilities
- Excellent organizational and leadership skills
- Familiarity with office management procedures and basic accounting principles
- Excellent knowledge of MS Office and office management software (ERP etc.)
- Qualifications in secretarial studies will be an advantage
- High school diploma; BSc/BA in office administration or relevant field is preferred